GENERAL INFORMATION REGARDING THE ANNUAL MEETING
When is the Annual Meeting?
The Annual Meeting will be held virtually on Thursday, May 15, 2025, at 10:30 a.m. CDT.
How do I vote my shares at the virtual Annual Meeting?
If you hold shares of the Corporation’s common stock as a stockholder of record, you have the right to vote those shares at the Annual Meeting during the meeting at the Corporation’s virtual meeting website at proxydocs.com/HNI. To be admitted at the Annual Meeting and vote your shares, you must register in advance and provide the Control Number contained in the Important Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting to be Held on May 15, 2025 (the “Notice”) or proxy card. After completion of your registration, further instructions, including a unique link to access the Annual Meeting, will be emailed to you.
If your shares of common stock are held for you as the beneficial owner through a broker, trustee or other nominee (such as a bank) in “street name,” rather than held directly in your name, please refer to the information provided by your bank, broker, or other holder of record to determine the options available to you. Since a beneficial owner is not the shareholder of record, you may not vote these shares during the Annual Meeting unless you obtain a legal proxy from the broker, trustee or other nominee holding your shares, giving you the right to vote the shares at the Annual Meeting.
How may I vote my shares without attending the Annual Meeting?
Even if you do not plan to attend the Annual Meeting, the Corporation encourages you to submit your proxy or voting instructions before the Annual Meeting by the method or methods described below:
• | Before the Annual Meeting on proxypush.com/HNI or via toll-free telephone number. |
• | If you received a proxy card in the mail, by signing, dating, and mailing the proxy card in the envelope provided. |
• | By “proxy” (one of the individuals named on your proxy card will vote your shares as you have directed). |
Instructions regarding these methods of voting are contained in the Notice and the proxy card. If you submit your proxy by mail, it must be received by May 14, 2025.
We urge you to submit your proxy or voting instructions in advance of the Annual Meeting even if you plan to participate in the virtual Annual Meeting so we will know as soon as possible whether a quorum exists for us to hold the Annual Meeting.
If you hold shares through the Corporation’s retirement plan, your proxy or voting instructions must be received by 11:59 p.m. Central Time on Monday, May 12, 2025.
What happens if I return the proxy card without indicating how my shares are to be voted?
If you sign, date, and return the proxy card but do not specify how your shares are to be voted, then your proxy will vote your shares “FOR” the election of each nominee for director and “FOR” on all other proposals, and in your proxy’s discretion as to any other business which may properly come before the Annual Meeting.
Who can attend and vote at the Annual Meeting?
Shareholders of record as of the close of business on March 10, 2025, which is the record date for the Annual Meeting (the “Record Date”), are entitled to attend and vote at the Annual Meeting. Each share of the Corporation’s common stock is entitled to one vote on each matter to be voted on at the Annual Meeting and may be voted only if the shareholder of record registers in advance to attend the virtual Annual Meeting and participates in the virtual Annual Meeting, or is represented by proxy.
